Audience: Legal, PMs, Admins, Compliance
Outcomes: Safe change management; enforceable in target jurisdictions
Amendments / addenda / renewals
Amendment: change clauses/amounts/dates
Addendum: add new clauses/scope
Renewal: extend term or set new term
Process
Active → Amend → author changes → review → signature → status amended briefly → active with version +1.
All PDFs remain accessible (original + amendment bundle). Delivered orders remain untouched.
Rule of clarity
Maintain a short Change Summary field.
Localization, currency & governing law
Dual-language templates; identify prevailing language
Store currency as ISO code; display by user locale
Jurisdiction/venue via clause variants; ensure partner acceptance
Tax IDs & addresses in structured fields for invoicing
Compliance, retention & deletion
Contract bundles retained per legal/tax obligations
Personal data can be deleted/anonymized on request; records remain
Legal hold prevents deletion until lifted
QA checklist
Amendment produces new bundle; original preserved
Locale and currency display correct per user
Legal hold blocks deletion attempts with clear error
Runbook: “Can’t amend contract”
Check role (Admin/Owner)
Verify not under legal hold
Resolve pending blocking reviews/approvals